Wedding Invitation/Stationary Guidelines and Wording

PurpleGreen_weddingprograms

Wedding Invitation Etiquette and Wording

Guidelines to Use –

When creating a DIY invitation, it is classic to use black ink, but more commonly dark colors can also be used.  It is not suggested to use a light or pastel color.

Use the following wording options as a reference.   Wording changes based on the official “host” of the wedding and bride and groom’s situation.

Hosted by the Bride’s Parents

Mr. and Mrs. John Smith
request the honor of your
presence at the marriage of their daughter
Jessica Lynn Smith
with
Jason David Jones

Thursday, the ninth of May

Two thousand and two
at four o’clock in the afternoon
CEREMONY SITE
RECEPTION LOCATION

 

Hosted by the Bride and Groom

The honor of your presence is requested
at the marriage of
Jessica Lynn Smith
and
Jason David Jones
on Wednesday, August the tenth
at four o’clock
on Monday, the fifth of June  
at twelve o’clock in the afternoon
CEREMONY SITE
RECEPTION LOCATION


Hosted by the Bride and Groom with Parents

Together with their parents
Jessica Lynn Smith
and
Jason David Jones
request the honour of your presence
at their marriage
on Sunday, the fourth of October
two thousand fourteen
at six o’clock in the evening
CEREMONY SITE
RECEPTION LOCATION

Hosted by both the Bride’s and Groom’s Parents

Mr. and Mrs. John Smith
and
Mr. and Mrs. James Jones
invite you to share in the joy
of the marriage uniting their
children
Jessica Lynn Smith
and
Jason David Jones
on Saturday, the twelfth of April
at eleven o’clock in the morning 

CEREMONY SITE
RECEPTION LOCATION

Hosted by the Groom’s Parents

Mr. and Mrs. James Jones
request the honour of your
presence
at the marriage of
Jessica Lynn Smith
to their son
Jason David Jones
on Saturday, the sixth of July
two thousand fourteen
at half past five o’clock in the
evening
CEREMONY SITE

RECEPTION LOCATION

 

Divorced Parents (Hosted by Bride’s Father and Step-Mother)

With joyful hearts,
Mr. and Mrs. John Smith
invite you to the
marriage ceremony uniting his daughter
Jessica Lynn Smith
to
Jason David Jones
on Saturday, October 18, 2014
at 4 o’clock in the afternoon
CEREMONY SITE
RECEPTION LOCATION

 

Divorced Parents (Hosted by all Parents Separately)

Mr. John Smith and Ms. Kathryn Brown
along with
Mr. James Jones and Ms. Elaine Jefferson
request the honour of your presence
at the marriage of their children
Jessica Lynn Smith
and
Jason David Jones
on Sunday, the third of August
two thousand fourteen
at ten o’clock in the morning
CEREMONY SITE
RECEPTION LOCATION

 

Deceased Parents of Groom

With joyful hearts,
Mr. and Mrs. John Smith
invite you to share
in a celebration of love uniting their granddaughter
Jessica Lynn Smith
to
Jason David Jones

son of the late Mr. and Mrs. James Jones
Saturday, December 6, 2014
at 6 o’clock in the evening
CEREMONY SITE
RECEPTION LOCATION

 

Deceased Parents of Both the Bride and Groom

We,
Jessica Lynn Smith and Jason David Jones
invite you to witness
our unity in love and commitment
on Saturday, the tenth of May
two thousand fourteen
at three o’clock in the afternoon
CEREMONY SITE

RECEPTION LOCATION
Our late parents
Mrs. and Mr. John Smith
Mr. and Mrs. James Jones
will be cherished in our hearts
on this special day

TIP – All guests should receive an invitation (Priest, wedding party, parents, etc.).   Also, make sure you set aside an invitation for your own scrapbook or shadow box.

Addressing the Invitation Envelope

Handwriting or professional calligraphy is preferred when addressing envelopes.   Do not PRINT.   If you are unhappy with your handwriting and are unable to afford a calligraphy artist, purchase clear Avery labels at any office supply stores.  Use Avery.com to download the appropriate template.  Fill in the labels using a Handwriting font.   Do not choose a font that is difficult to read.

Addressing a Married Couple

Outer Envelope – Mr. and Mrs. Jason Jones

(Male’s Name is the only listed)

Inner Envelope

Traditional Wording – Mr. and Mrs. Jones

Casual Wording – Jason and Jessica

 

Addressing a Married Couple plus Family Members Under the Age of 18

(All guests above the age of 18 are technically supposed to receive an individual invitation)

Outer Envelope – Mr. and Mrs. Jason Jones

Inner Envelope

Mr. and Mrs. Jones

Kelly and Shannon

(Try to avoid “and family”)

 

Addressing an Unmarried Couple at the Same Address

Outer Envelope – Mr. Jason Jones and Miss Jessica Smith

Inner Envelope – Jason and Jessica

 

Addressing a Single Woman

Outer Envelope – Miss Jessica Smith

Inner Envelope – Jessica

(“Miss” is the proper salutation for an unmarried woman.  Only use “Ms.” in the case of a single, previously divorced woman OR if you are unsure of her marital status)

 

Addressing a Single Man

Outer Envelope – Mr. Jason Jones

Inner Envelope – Jason

 

Addressing a Person Plus a Guest

Outer Envelope – Miss Jessica Smith and Guest

Inner Envelope – Jessica and Guest

 

Addressing a Widow

Outer Envelope – Mrs. Jessica Smith (Continue using “Mrs.”)

Inner Envelope – Jessica

 

Addressing a Member of the Military

Outer Envelope – Sergeant Jason Jones OR Sergeant Jason Jones and Mrs. Jessica Jones (if including a spouse)

Inner Envelope – Jason and Jessica

 

Addressing a Doctor and Spouse

Outer Envelope – Dr. and Mrs. Jason Jones

Inner Envelope – Jason and Jessica

 

Addressing Two Doctors

Outer Envelope – Drs. Jason and Jessica Jones

Inner Envelope – Jason and Jessica

 

TIP: If choosing to ONLY use an outer envelope, be sure that all those who are invited are listed on the outer envelope.

 

Other Guidelines to Follow When Addressing Envelopes–

Do NOT abbreviate names (other than salutations, Mr., Mrs., Miss, Junior, etc.)

Do NOT use the symbol “&”for the word “and” – write out the word.

Write out full address elements (Street, Avenue, Pennsylvania, etc.).

 

Additional Card Inclusions

Directions Card

It is helpful to guests if you include a card with directions to the church from each direction (North, South, East, and West) as well as the church to the reception.

TIP: To review your directions for accuracy, be sure to drive the specific route given. Double-check any roadwork or road closings so that appropriate adjustments can be made.

A great reference in our area is the Pennsylvania Department of Transportation’s website for listings of road closings, construction, etc.

http://www.dot.state.pa.us/

 

ResponseCard/Envelope

            On the RSVP card, you will need to list food choices for sit-down dinners only.  Otherwise, list the RSVP date only and always include a line for the names of those choosing to attend.

 

NOTE: The RSVP card should already have a printed or labeled return address as well as an included first class stamp.

Hotel Cards          Many guests will choose to stay at a hotel, so once you’ve figured out exactly where the “after-wedding” festivities will take place, block a set of at least 10 rooms.   These cards will include the blocking code (which guests will use online or over the phone), phone number, address, directions to the ceremony from hotel, directions from the reception to the hotel, and any shuttle information necessary.

Registry Cards

            Include those locations that you’ve picked for a registry and list on a separate piece of paper.

TIP: Do NOT request a “cash” gift on the invitation.    If hoping to receive cash gifts, do not include a registry.   Yes, you will have the random few that get any gift of their choice (you’ll end up with many “crystal” items as well as casserole dishes), but most others will understand this concept and happily write a check or offer cash.

 

Seating Arrangements

            Traditionally, place cards are arranged in alphabetical order on the registration table.  Guests locate their place cards and set at their seat.   For a sit-down dinner, place cards will be required to show the waiters exactly what choice of food was chosen. Determine a “code” for the waiters.

Possible Options:

Colored Cards (Ex. Purple Cards mean Chicken, Pink Cards mean Beef)

Colored Stickers or dots (Ex. Purple Sticker means Chicken, Pink Stickers mean Beef)

Writing (1 Beef, 1 Chicken)

Seating arrangements can also be made on a large piece of poster paper (16 x 20 or larger) with handwriting or calligraphy.  The paper should then be framed and placed on an easel at the registration table.  Accessories may be added to the frame or table for full effect.

 

Table-Numbers

Many venues that are all-inclusive will provide table number cards.  If your chosen venue does not, you will need to have a table number at each table (which is listed on the place card to match).   Be sure the numbers are visible to all guests when locating their table.   Some brides choose to be original and use Photos as table numbers or other themes such as “the places we have shared together (when the bride and groom choose any special location where they were together).

Using an Online Invitation

            Not only is it clearly a “Green” choice in planning a wedding, but using an Online wedding invitation is also a MONEY-SAVER.  As listed under Save the Dates, www.evite.com sets up invitations, which includes RSVP information.  Research other websites for online invitations as well.

When choosing this option, consider the following:

How old are most guests invited?  Will this age group understand how to use the online invitation and RSVP?

Do all of your guests have an email address?

Be sure to send a postcard or email with the website/RSVP information when the invitation is available to view

 (Next Blog will include exactly WHO should you invite?)

Advertisements

One thought on “Wedding Invitation/Stationary Guidelines and Wording

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s